Privacy Policy

1. Introduction

Zafarios ("we," "our," or "us") is committed to protecting the privacy of students, parents, teachers, and school administrators who use our school management platform. This Privacy Policy explains how we collect, use, disclose, and safeguard your information.

2. Information We Collect

2.1 Personal Information

We may collect the following types of personal information:

• Student Data: Name, date of birth, class enrollment, attendance records, grades, behavioral reports, medical information (allergies, conditions), parent/guardian contacts.
• Parent/Guardian Data: Name, email, phone number, address, relationship to student.
• Staff Data: Name, email, phone, employment details, teaching assignments.
• Account Information: Login credentials, profile settings, preferences.

2.2 Usage Information

We automatically collect:

• Device information (browser type, IP address)
• Usage patterns and feature interactions
• Log data and timestamps

3. How We Use Your Information

We use collected information to:

• Provide and maintain the school management platform
• Process attendance, grades, and academic records
• Enable communication between parents, teachers, and administrators
• Send notifications about student activities, assignments, and events
• Generate reports and analytics for school administration
• Ensure platform security and prevent fraud
• Comply with legal obligations

4. Data Sharing and Disclosure

We do not sell personal information. We may share data with:

• School Staff: Teachers and administrators have access to relevant student data for educational purposes.
• Parents/Guardians: Access to their children's academic records and school communications.
• Service Providers: Third-party vendors who assist in platform operations (hosting, email services) under strict confidentiality agreements.
• Legal Requirements: When required by law, court order, or governmental request.

5. Data Security

We implement industry-standard security measures including:

• Encryption of data in transit (TLS/SSL) and at rest
• Access controls and authentication requirements
• Regular security audits and monitoring
• Secure data centers with physical access controls

6. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce agreements. Academic records may be retained for the duration required by educational regulations.

7. Children's Privacy

Our platform is designed for use by educational institutions and involves data about minors. We do not knowingly collect personal information directly from children under 13 without parental consent. All student data is provided by and managed through authorized school administrators and parents.

8. Your Rights

You have the right to:

• Access your personal data
• Correct inaccurate information
• Request deletion of your data (subject to legal retention requirements)
• Object to certain processing activities
• Data portability where technically feasible

9. International Data Transfers

Your data may be processed in servers located outside your country of residence. We ensure appropriate safeguards are in place for international transfers.

10. Changes to This Policy

We may update this Privacy Policy periodically. We will notify users of significant changes through the platform or via email. Continued use of the platform after changes constitutes acceptance.

11. Contact Us

For questions or concerns about this Privacy Policy or our data practices, please contact:

Zafarios Privacy Team
Email: privacy@zafarios.com
Address: [School/Company Address]